What best practices for organizing a corporate information warehouse do you know?

Question

Data storage

Hello!
The essence of the problem: there is a public network hard drive on which everything is stored in our company. There are a lot of files, the staff (including me) has no understanding of how to store, catalog and name them. There is duplication of files in different folders, some users have created their own personal folders on the disk, which also do not add order. I will also say that our company is engaged in the industrial production of a certain product, and therefore the main files on the disk are information on equipment nodes: drawings, diagrams, descriptions, instructions, etc. There is also a lot of any "bureaucratic" garbage, various production reports, GOSTs, SNIPs etc.
At the moment, the disk is a growing file dump (the free space on the disk, by the way, is running out), if you don’t know exactly what you need and where it is, then everything is very bad, you have to open every folder, view every file, search here does not help in any way ... It does not suit me at all, a lot of time is wasted, work efficiency tends to zero.
Ultimately, I would like to put this disk in order, structure it, regulate the work of users with the disk. I am looking for information about approaches to organizing information, best practices, literature on the topic, standards of organizations. I would really appreciate any support!

Answer 1

We have a company of about 1500 people who work at the computer. A year and a half ago, we faced the same question, because. the file dump has grown to the scale of the immense.
Nothing suited our bureaucrats. As a result, a year later they came to a common decision to assemble a single working system, where there are files, and CRM, and mail, etc. will be in the same environment. Chose 1s. Honestly, the impressions are not as terrible as I imagined) Personally, I am responsible for the implementation branch of exactly 1c: Document Management CORP.
Organizing information in it is very simple, installation and configuration is also within reason. In general, I would advise looking in this direction (or something similar).

Answer 2

We need an indexing system (structure) for all content with tagging and fuzzy full-text search.
You can do it on anything, the main thing is that it is convenient for work.
Folder structure: Task->Processes->Order->
Documents search usually proceeds from a problem statement.