When will the era of paper workflow end or did I miss something?

Nikolay Beketov2012-02-12 18:00:22

Document flow

Nikolay Beketov, 2012-02-12 18:00:22

We are an IT company dealing with business automation. We have been working for 5 years, and I am simply horrified by what I see in the warehouse in the archive of our accountant. Thousands of paper documents. We buy more and more paper and toner. Instead of a printer, they put some kind of copy monster. When will this all end?
Here we write software, bought an SSL certificate for the company and sign programs with it. Why can't you do the same with papers? They made an act, signed it with their certificate and sent it to the client ...
I read with great interest that companies involved in electronic reporting make such systems, BUT 15 rubles per document ... FOR WHAT? YES, it would be fine, so be it, but after all, even for 15 rubles, no one from the client’s side will understand my document, he also needs to connect to a special operator and pay pay ...
Maybe I'm dramatizing and everything has already been invented?

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12 answer(s)

juffinhalli, 2012-02-12
@juffinhalli

The devastation is not in the country, the devastation is in the minds.

Vitali Borovik, 2012-02-12
@WAYS

Well, they are moving in this direction, very slowly, but there is movement. State structures are very slow in this regard, due to the constant lack of finances and fears of information loss.
Well, many reports (in Ukraine) can already be submitted electronically me-doc.com.ua/

Sergey, 2012-02-12
@TsarS

I have the same question. When will an Electronic Health Record signed by doctors' digital signatures be valid?

Vitali, 2012-02-12
@Screatch

In Estonia, we switched to electronic document management quite a long time ago, but it is impossible to say that we have abandoned paper document management.
You can already send a document signed with an ID card to any of the state structures and it will be accepted without any problems. Many other small offices do not want to bother with this because special software is needed for verification and it takes some time.
In any case, most bills for telephone, Internet, etc. have long been received by e-mail. mail and you can pay for them without leaving your home through the Internet bank, with paper invoices the same story, you can pay without leaving your home, at the bottom of the account, payment details are written.

andrew_tch, 2012-02-12
@andrew_tch

In neighboring Latvia, it is enough to send a PDF with the note “The invoice is prepared electronically and is valid without signature and seal” (Rēķins ir sagatavots elektroniski un ir derīgs bez paraksta vai zīmoga) - and the SRS will consider this a completely valid piece of paper.
By the way, the same banks are the providers of the electronic signature.

navion, 2012-02-12
@navion

Out of the corner of my ear I heard from accountants that soon invoices will be issued electronically.

pompeev, 2012-02-12
@pompeev

In the tax office of the Kirovsky district of St. Petersburg, there is a computer in the reception area, into which you insert your drive and copy it to a floppy disk, from which you go to the office.
Are you talking about paperwork...

yateam, 2012-02-12
@yateam

Recently moved to the states. There seems to be a gradual transition to electronic document management. At least there is an opportunity to pay for electricity, gas on the Internet. True, you still have to pay for the apartment manually. I can’t say about accounting - it seems to me that everything is still on paper here too.

hohams, 2012-02-12
@hohams

Until such structures as the court recognize, for example, the export to the court by e-mail or SMS, there will be no electronic document management.

Konstantin Frolov, 2012-02-13
@nitro80

I also asked this question to our accountants, we produce tin cans. Until recently, my "cave" with the server was in the same room as the archive. Horror how much paper, just huge boxes.
At another enterprise, they sell beer wholesale and retail, in general, there is many times more paper, several packs a day can go ... To my question: What for? Is there 1s, at any time you can withdraw any piece of paper? they answer that this is how it is done, and when the end comes - it is not known :(

Roman, 2012-02-13
@Laroux

If you really want to, then you can organize electronic document management.
Let me explain briefly: we are not just talking about electronic document management (get yourself The Bat, a key pair and go ...), but about legally significant electronic document management ... legally significant within the borders of, say, the Russian Federation. This means that any of our documents can be presented as evidence in court if necessary.
To achieve this, the will of the parties to the document flow is required. Which is achieved initially on paper and on this paper should be it is described where, when, under what conditions and at what time an electronic signature in a document is an analogue of a handwritten signature on a paper document.
Create such a document, give it to all participants in the document flow to sign and you're done)

Sergey, 2012-02-20
@segment

Do not take it for advertising, but there is an adequate EDMS from the Russian developer Atlas-Soft .