How to write a letter to the manager about illegal software?

Question

System administration

Good day!
Maybe someone faced a problem, in general, a little like this, got a job as an "information protection specialist (system administrator)", and in the office all the software is pirated, here's how I write a letter to the manager and protect myself, buy either the accounting department excuses itself for lack of money or a buyer of snot chews while there is money, he does not buy, and 80% of the cases "let it be pirated." Maybe someone faced a problem and there is a sample letter! Help the guys out, it's hard with papers! But I feel in one place that there will be a check, they began to check the accounting department soon, I think they will take up the software.

Answer 1

Regular memo.
Written in free form.
"Dear Ivan Ivanovich, I bring to your attention that blah blah blah blah ..."
BUT you should definitely keep in mind:
- Responsibility is always borne by the system administrator and director. Plus an accountant. But they always start with the administrator and the director. And no papers can be fenced off here.
- Attach acts of examination of computers to the office - for each computer! - in which describe in detail what software is worth and the date of its installation. It is very important to record the fact that the installation was not made by you! (otherwise get ready to be responsible for other people's jambs)
- It is highly desirable that the fact that the office was handed over to the leadership was recorded by the office, the secretariat, and generally by anyone - so that the leadership would not have a maza that nothing was received.
- Be prepared that the management will put a huge reinforced concrete bolt on it
- If possible - bring down, if not - when they come - express your full readiness to cooperate, be sure to mention that you have been working recently and that you wrote a service. This of course will not give a 100% guarantee, but it will be taken into account. Although it is safer to bring down.

Answer 2

The most important thing is to realize that the presence of such a letter or other similar document is treated as a criminal conspiracy. If the management is not ready to abandon pirated software as soon as possible, it is better to quit immediately.
Let them use open source then.

Answer 3

I would have left, and I left once because of such a problem. Nobody will do anything with this software. And by writing a memo, you only document that you were aware of the crime and did nothing about it. When I worked, I had only 2 options: transfer everything and everyone to Linux, the titanic work of retraining specialists, and setting up specific software from Linux. The software is much easier to set up, and the most stubborn Windows software runs easily on ReactOS (but here again, they might say, not certified software - if it's a government institution), but the employees didn't want to get used to it. The last boiling point was the docx format, which opens sucks in Linux free packages, but in departments (despite the guest https://wiki.openoffice.org/wiki/RU/goverment/odf) spat in the direction of formats other than doc(x). Nobody needs anything, but checks are necessary. Therefore, I left, and I personally advise you, because this will create problems (at least severe stress during and upon the onset of the check).
On Judgment Day, everyone will point fingers at you - "I don't understand these computers of yours, it was Sasha who set everything up, ask him."

Answer 4

1. Papers and replies are only proof that you knew that pirated software was being used. Therefore, it is better to have no papers.
2. The last will always be the general director, as the head of the enterprise (a fine or a term for him to sit). A co-caster can make the Head of IT (or an admin, if there is no one).
3. In fact, put the question before the leadership. Reducing rights, blocking yusbi so that portable versions do not bring. Internet restriction. Well, a monthly scan of workstations, etc. If you are denied - then blame , there are no other options.
4. If they came to you with a check - it was 100% a statement / denunciation / complaint, etc. There are no on-site random checks. The Department of Economic Crimes and other bodies already work through the roof, so if they came to you with a check, you can safely rely on you to write a statement.
PS And in fact, if the admin asks such a question, then it's already worth throwing.

Answer 5

No paperwork will help you. And they also will not affect the leadership. Before you came, no one bought software because they didn't know it, but they didn't buy it purposefully. This is the scourge of companies in the CIS, in the head of the management, which came out of the brothers of the 90s, the idea does not fit that software per workplace costs more than the employee himself.
But it can be very unpleasant to get stuck, after a certain amount the administrative is replaced by a criminal. A criminal record is a wolf ticket, you will never be taken to any decent organization, you will not be able to get a residence / work visa if you suddenly get the opportunity to start a tractor.
At the same time, most likely everyone doesn’t give a damn that you didn’t buy a license for an office suite, but for 1C, a consultant + and other shitty crafts, you can suffer very much.

Answer 6

You can write a memo, but MANDATORY with an action plan for removing counterfeit software and switching to legal software (figuratively: tomorrow I remove unlicensed software from PC1, the day after tomorrow from PC2, etc.).
If any resolution appears on this document that differs in meaning from "agreed", then there is only one way out - a letter of resignation (a copy of the service to the prosecutor's office if desired).

Answer 7

IMHO, the situation is quite simple. Can you estimate the cost of "whitewashing" the software, at least an order of magnitude? If you give a hand to all employees who desperately need Photoshop for personal photos, transfer from MS Office to Libra everyone who is not tightly tied to macros, and to Linux - everyone who works only in the Internet-mail-office?
Announce this amount to the manager orally. If he is not ready to find these funds - immediately dump. Because the charge that will be brought against you will have a different amount - for everything that is now worth it, and it will obviously be enough for an article for you personally.
If suddenly a dialogue with management is possible, then it makes sense to write a service with a description of the current situation, a detailed justification of the very amount and measures to achieve it, which must be authorized by management, so that employees cannot simply send you to the forest in the process of implementing these activities.

Answer 8

Get off. Otherwise, you will be extreme.

Answer 9

Officially record that the secretary accepted the letter.
The text of the letter itself is in free form.