How to oblige employees of the company to delete everything unnecessary on network storages through a memo or order???

Question

Work organization

How to oblige employees of the company to delete everything unnecessary on network storages through a memo or order???

Answer 1

1. Define the term necessary
2. Define the term not necessary
3. Appoint a responsible person, there may be several. Up to the point that the user himself is responsible for the part.
4. Write a regulation for separating the necessary from the unnecessary and actions with both
5. Describe the sanctions for storing the unnecessary
6. Everyone must sign everything
7. General mailing. Bring the storage structure to the required form within n days otherwise sanctions from paragraph 5.
8. Conduct an audit
9 Apply sanctions
And don't bullshit at all. Reporting to the director. Users store unnecessary information, the IT department does not have the resources and authority, and the knowledge to separate what is needed from what is not needed. I ask you to either allocate money for storage in the amount of n rubles (taking into account all associated costs, including the cost of backup), or allocate a new staff unit that will sort out what is needed from what is not needed, or oblige users to put things in order. Then the place was over, the director's problem. Usually the latter is chosen, since money is not needed, and how the director will put the measures into practice, this is his business.