How do you organize your daily activities, ideas and work projects?

Question

Time Management

Good afternoon. I am currently taking a Design Calm Technology course taught by Neema Moraveji from Stanford.

In this course, my task is to design a system that would help people to be more productive, successful in relation to various tasks, but at the same time, this system would help everyone to be not in a state of irritability from an ever-growing list of tasks, but to have fun, rejoice at the achievement of the next goals and so on. To do this, it is very important for me to find out what you use now, what suits you in systems like Google-calendar, ASANA, wunderkit, etc., what does not. Perhaps for you a piece of paper or a sticker that you then crumple up with pleasure and throw away is the most convenient option.
Thanks for sharing your experience.

Answer 1

For projects I use Asana. For cases - a calendar on the phone, only the binding is not to Google, but to iCloud. For little things, I use the pretty Clear app.

Answer 2

started with redmine tried a lot of different things and returned to redmine

Answer 3

for simple everyday things and medium-sized projects, miniplan is enough,
then planfix and pinpontask go
in parallel, I work in basecamp, trello (kanban), asana, jira systems on the side of customers.

Answer 4

Notepad + pen.
A list of things to do is made; Each item is marked with a "-" sign. As the tasks are completed, the "-" signs are corrected for "+". There are several lists: household chores + self-study + a separate list for each project.
For projects, logs of errors and work done are still maintained.
I'm not complaining, the functionality is enough and quite convenient.

Answer 5

I operate with 4 entities:
1. Goals (someday done)
2. Projects (current affairs)
3. Repeatable tasks (daily / weekly, etc.)
4. Calendar (things that cannot be transferred)
For the calendar - Google calendar, for the rest of the mindmap (mindmeister)

Answer 6

do.com + Reminders iPhone, AnyDO for change

Answer 7

I personally fell in love with checkvist.com
for myself. Flexibility, tree-like, clean interface and very convenient hotkeys.
I switched to a checkwist from the classic GTD vitalist.com
For the team, I use trello.com
In fact, trello can also be used for personal tasks
, here are examples of using trello
trello.com/board/trello-resources/4f84a60f0cbdcb7e7d40e099 (in the usage examples column )
Trello is very good, somehow I even recorded a webcast about its use, I
was going to prepare it for the + team and put it on Habr.
But due to hardware problems, the sound was recorded badly, and I had to abandon the idea of ​​uploading it.

Answer 8

All my to-dos and personal projects and inbox are on my iPod, in the Things app.
All work projects and projects related to interaction/delegation in Basecamp.
The plan for the day is half an A4 sheet, the date is on top, then the three most important things (I do it first), then a list of 5-10 other things.

Answer 9

I tried a lot of everything: from keeping a to-do list a la "Gleb Arkhangelsky's diary" in a paper notebook, to all kinds of taskers.
So far I've settled on OmniFocus.
Likes:
- breakdown of tasks by projects,
- unlimited nesting of tasks (because of this, the things did not fit),
- flexible filters (by task completion time, deadlines, etc.),
- an inbox where you can quickly send a task from Skype / mail.
Dislikes:
- lack of priorities for tasks (I use contexts for this purpose).

Answer 10

The team works with tasks in redmine. It uses statuses, trackers, priorities. Pretty handy to see the changes. Different trackers (support, new projects, internal projects) have different status chains and different fields in tasks.
Calendar planning - on a sheet. Once a week, a planning meeting, we look at what is relevant and scatter it on the team. As there is no such calendar, we are thinking about a kanban board.

Answer 11

1. Top-level planning - BaseCamp and a document in the format:
* Important / Urgent
* Important / Not urgent
* Less important / Urgent
* Less important / Not urgent
So that you can hang on Kanban, for a general plan.
2. Bug tracker - Redmine
3. Documentation - Redmine/Wiki
4. Pair programming and personal planning - Check List (of my own composition)

Answer 12

To manage my affairs, I use mylifeorganized - an advanced GTD scheduler + Outlook as a calendar.
For teamwork, we use everything that flies: Basecamp, Asana, Trac, and sometimes even excel.

Answer 13

I advise everyone OpenProject - this is a "beautiful" fork of Redmine
https://www.openproject.org/download-and-installation/