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Distribution of paper documents
Guys, help.
I faced a difficult, but, in my opinion, a very necessary task. Its complexity is not in impracticability, but rather in the abundance of various solutions. I would like to find the optimal one.
So. There is some communication company. She regularly sends invoices (well, closing documents, of course) by mail. Now this is done in a handicraft way: a stack of envelopes with stamps is bought, Natasha fills in the envelopes, arranges everything that is needed, and takes the envelopes to the nearest mailbox.
As a result, everything works, but I would like to bring beauty, because well, I don’t like to send documents from telecom operators in simple envelopes with cultural figures, birds or animals of the Red Book.
I'm considering three fundamental options:
1. Envelope A4 with a window. On paper, a piece of paper with an address is simply printed according to the template, put into an envelope, the postman looks at the recipient's address in the window. The return address, along with the company logo, is printed on the envelope itself. Sent as registered mail.
Questions to be solved:
a) Do you need any special software for printing or just in Word?
b) And where can I get these same envelopes with windows?
2. A blank envelope of a standard (only wide) format with a window, then everything is the same as option one.
3. Just a white envelope without windows with a preprint of our address and logo, but with what software to print recipient addresses? There are a lot of them, because WordExcels will quickly become uncomfortable. Stamps are stuck on the envelopes. Just stamps.
4. Just entrust all this disgrace to someone. Courier service or something like that. That is, I gave them addresses and papers and it's in the bag. However, I want to do more myself + I don’t think that this will be welcomed by the Federal Law on personal data.
In general, here is such a task-bad luck.
The two main tasks that I want to solve are:
1. Raise the "face" of the company with branded envelopes.
2. Automate everything as much as possible in order to reduce the load on Natasha and reduce the likelihood of errors (they happen).
Z. Y. Billing - UTM. Maybe there is something there?
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If in St. Petersburg, then the envelopes can be bought at bereg.net and
at www.svetoch-kuvert.ru/katalog.htm
, they print them on self-adhesive paper and give the stickers to you, you stick them until they turn blue, etc. If you decide to buy with a window, then print the address in the right place on the sheet and fold it, as already written above. This option is more civilized in my opinion.
If you need details - ask in a personal, I worked in printing houses for a long time, including with envelopes.
Word Excel has such a thing as "data merging". They will quickly become handy :) also in CorelDRAW and Adobe InDesign.
Large envelopes with windows are sold in office supplies.
Order envelopes at the printing house, print the address on the invoice itself and fold it so that the address just gets into the window. Envelopes are probably more convenient than the tenth format (the 2nd option, as I understand it), the A4 sheet is included in them folded three times. If there are many letters, a separate acceptance can be agreed with the post office.
At my first job there was a mailing list in Access. Right there, a layout was made for output to sheets with stickers (let's say 20 pieces per sheet) and sent for printing. Having set up the layout once, then quickly made stickers with the addresses of the recipients. This is for envelopes without windows option. If there is no envelope with a window, then you can try to insert the field from the DBMS directly into the printed document, at the desired position.
And if the mailing is large, then you can agree with the post office and they will put stamps on your letters, you don’t have to glue stamps. Quite large offices buy some tricky machines for this.
In general, many thanks to everyone.
I got a number of ideas and got what I wanted - directions in which I need to work. We will try.
Thanks guys.
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